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Privacy Policy for Stage Tots

Effective Date: 01/09/2025

At Stage Tots (www.stagetots.co.uk), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you visit our website or use our services.

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1. Who We Are

StageTots provides performing arts classes for children. We act as the Data Controller of the personal information you provide to us.

If you have questions about this policy, please contact us:
📧 Email: katiestagetots@hotmail.com

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2. Information We Collect

We may collect the following types of information:

  • Personal Information (Parents/Guardians): Name, email address, phone number, billing address, payment details.

  • Child Information: Name, age, medical needs, emergency contact details (only where necessary for class registration, safety, or safeguarding purposes).

  • Technical Information: IP address, browser type, device information, and cookies when you use our website.

 

We only collect the minimum amount of personal data necessary to provide our services safely and effectively.

 

3. How We Use Your Information

We use your information to:

  • Register your child for classes or events.

  • Communicate with you about bookings, updates, or cancellations.

  • Ensure the safety and wellbeing of children in our care.

  • Process payments and manage accounts.

  • Send you relevant updates and marketing communications (only if you have consented).

  • Improve our website and services.

 

4. Lawful Basis for Processing

Under UK GDPR, we rely on the following lawful bases:

  • Contract: To deliver the services you have booked.

  • Legal obligation: To comply with safeguarding or health & safety requirements.

  • Consent: For marketing or use of photos/videos.

  • Legitimate interests: To manage and improve our business.

 

5. Sharing Your Information

We do not sell your data. We may share your data with:

  • Service providers (e.g., payment processors, email platforms).

  • Emergency services, if necessary for safeguarding or safety.

  • Regulatory bodies, if legally required.

 

All third parties are required to keep your data secure and only use it in line with the law.

 

6. How We Store and Protect Your Data

  • Personal data is stored securely in password-protected systems.

  • We keep data only as long as necessary for the purpose collected.

  • Child information is deleted after 2 years unless you continue classes.

 

7. Your Rights

You have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate data.

  • Request erasure of your data (where legally possible).

  • Withdraw consent (e.g., for marketing or photos).

  • Object to or restrict processing of your data.

  • Request transfer of your data.

 

To exercise your rights, contact us at katiestagetots@hotmail.com

 

8. Cookies & Website Tracking

Our website uses cookies to improve your experience. These may include:

  • Essential cookies (for site functionality).

  • Analytics cookies (to understand website use).

  • Marketing cookies (only with your consent).

You can manage or disable cookies via your browser settings.

 

9. Children’s Data & Safeguarding

We take safeguarding seriously. Information about children is only collected from parents/guardians and used strictly for registration, safety, and class participation.
We will never use children’s personal data for marketing without parental consent.

 

10. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be posted on our website with an updated “Effective Date.”

 

11. Complaints

If you have concerns about how we handle your data, please contact us first.
You also have the right to complain to the UK Information Commissioner’s Office (ICO): www.ico.org.uk

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